Energy consumption in offices and workplaces needs to be addressed on a large scale as lot of energy is consumed and wasted here. The use of excess energy causes pollution, primarily through increased carbon emissions leading to climate change, whilst contributing to the problems associated with dwindling fossil fuel reserves. Also, wasting energy reduces profitability.
Plan and Organize
Control, Monitor & Review
Step 1. Commitment
The Key factors for commitment and efficient management of energy in offices and workplaces are: – Pressure for change (senior management commitment is essential)
A clear shared vision (involvement of staff)
Capacity for change (provide the resources: time & finance)
Action (monitor performance & keep communication channels open)
Step 2. Understand
Identification of exceptional consumption and quick attention to the causes
Checking of utility invoices will ensure that the payment is done only for the amount of fuel that is consumed
Comparison of current costs and performance with previous years
Comparison of several sites, processes or buildings in the company with each other
Assessing the seasonal pattern of consumption
Making these comparisons will help set improvement targets and identify where the greatest scope for saving energy exists in business. How often you take meter readings will be determined by how much energy is used. As a general rule of thumb, meters should be read monthly if invoicing is quarterly and be read weekly if invoicing is monthly. Meter readings can be recorded on worksheets or on a computer spreadsheet. In either case consumption can then be displayed graphically, which is useful for detecting trends and giving warning of exceptional consumption. In short paying attention to the most simple activity helps in efficient management of energy consumption in offices and workplaces.
Have management approval
Relate actions to particular objectives
Assign actions to individuals
Allocate resources (both time and money if needed) to each improvement
If different business units or teams of the organization are required to regularly account to senior management for the energy usage for their operations, they will have an incentive to be organized, disciplined and implement energy saving measures and maintain efficient performance levels into the future.
Step 4. Act
When the cleaners are on duty
At night or over weekends (if the meter readings indicate that there is unexpectedly high energy use during these periods)
Whenever energy is being wasted because of lack of awareness, or procedures are being ignored, repair or maintenance work is needed to reduce energy costs, or there is a need for capital investment.
Step 5. Control, Monitor & Review
Monitoring and Targeting (M&T) has been shown to be an effective management tool in numerous companies and organizations. Efficient management of energy consumption in offices and workplaces, with regular data collection, its review, monitoring and control will ensure that energy is not wasted and there is efficient energy use.